Instructions for Oral Presenters

Instructions for Oral Presenters

Presenting at N&G 2020? Find instructions for oral presenters below

Please find below some important and useful information for your oral presentation.

Please make sure that you check the interactive online program or the mobile app during the Conference for any updates to your session day and time.

Presentation Slide Upload

Please upload your presentation slides, at the latest four hours, before the scheduled start of your lecture(s) to the link you will receive 2-3 weeks prior to the Conference.

Presentations can be uploaded either online using the link, or at the Speakers’ Ready Room onsite. You can bring your slides to the Speakers’ Ready Room on USB key or an external hard disk.

You are asked to only use the Conference computers in the session halls for presentation purposes. The Conference will not be able to support lecture slides presented on personal computers.

Conflict(s) of Interest Disclosure

In compliance with EACCME requirements all speakers have been requested to fill in the Conflict of Interest Form. The information provided will be summarized in a disclosure slide which will appear as the first slide of your presentation. Please disclose verbally (including if nothing to disclose) at beginning of your presentation.

Technical Specifications

  1. Ratio: Aspect ratio of your presentation should be 16:9.
  2. File name: The name of the presentation file should include the presenter’s name and the presentation title. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc.) to name your presentation.
  3. Format: Presentation files will be accepted in Microsoft Office PowerPoint format only. Macintosh presentations (i.e. Keynote) cannot be accommodated. It is strongly recommended to test all files created with Microsoft Office (for Mac) in the Speakers’ Ready Room several hours before your presentation starts.
  4. MS Office Version: Your presentation needs to be prepared in MS PowerPoint 2010, 2013 or 2016. At the Speakers’ Ready Room onsite MS PowerPoint 2016/2019 is used.
  5. File size: The size of one presentation should not exceed 500 MB, if uploaded online prior to the Meeting. There is no size limit for presentations uploaded onsite at the Speakers’ Ready Room. However, we recommend to keep a limit of 500 MB.
  6. Saving files: For onsite upload at the Speakers’ Ready Room the presentation has to be saved on a USB flash drive or an external hard-disk. Please note there is no facility to use your own computer for delivering a presentation. 
  7. Font: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Please note: Such presentations cannot be edited in the Speakers’ Ready Room.
  8. Presenter mode will not be available during your presentation.

Please print your notes in advance or come to the Speaker ready room and we will print them for you.
Please note that macros should not be used, and flash-animations and Prezi Presentations are not supported. All presentations will be saved on a central server connected to the lecture rooms, which are equipped with computers, beamers, microphones and lecterns.

Changes in the Presentation

Should you have any changes in your presentation after upload online via the link we provided, you may bring updated slides to the Speakers’ Ready Room onsite. Onsite staff will be there to assist you.

Using Video

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or a lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

  • Video file must be embedded in the presentation (not linked).
  • Video file should be embedded in MP4 format.

Please note that the computers in the session halls are being supplied with Office 2016/2019.

Important Note for Macintosh Users

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

  1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

 

During Your Presentation:

The session hall will be staffed with an AV technician who will assist in starting each presentation.

From the lectern you will be able to remote control your presentation using a computer mouse

or up/down/right/left keys on a keyboard

  • Please stick carefully to your allotted time. Inside the interactive program and Mobile App you can see the exact time allotted to your talk. Your allocated talk time includes time for discussion.
  • Please leave enough time for question and a discussion at the end of your talk.